Cloud Property Management System by Gearco — Trusted by thousands of users since 1996 and founders of True Extended Stay®

Cloud Property Management Systems

The Cloud Property Management System company trusted by thousands of users since 1996.

Founders of True Extended Stay® technology.

Longest Stay


Nights Running
36.8 Years

Average Stay


Nights Running
1.8 Years

Average Occupancy


Weekly & Forever

What Gearco can do for you...

With Gearco's Award-winning Cloud Property Management System, you'll have access to manage True Extended Stay® Hotels, Independent Hotels, Housing & Rental, Vacation Rental, Bed & Breakfast, and Self Storage properties within one system from small to large properties.

Your front-desk will be able to handle your day-to-day business functions like property revenue collection, customer transactions, security control, inventory management, maintenance tasks, tax tracking, daily audits, and more. You'll be able to remotely manage from anywhere in the cloud.

Best of all, we can keep you and your budget in line with automation...

Manage small to 1,000+ rooms with one or more properties.
Use our enterprise platform for any property size or count.
Need a system that handles various markets or hybrid properties.
Keep life-long and multi-stay history to truly track guest activity.
Increase your revenue with flexible dynamic rates and online channel management.
Earn even more — guaranteed 2% - 30% more in additional revenue on long-term stays.

Are you a True Extended Stay?

Get the Flash Activity Dashboard

Stay in the know. . .
The Flash Activity Dashboard provides real-time stats for your entire enterprise.

Gearco CPMS

The markets we manage.

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True Extended Stay®
Independent Hotels
Bed & Breakfast
Vacation Rentals
Housing & Rentals
Self Storage

For True Extended Stay® operators.

With our True Extended Stay® system, you can truly operate properties where guests stay 7 to forever nights and get automated processes such as automatic tax limits with rebate credits, city ordinance length-of-stay caps, renewal rules with no folio size restrictions, rate roll-ups, automatic late fees, and damage and deposit retention controls—just to name a few. And also, you'll be pleased to know that we easily handle true extended stay inventory management for the forever guest. At Gearco, we know and support the difference for true extended stays.

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For independent hotel operators.

Owners and managers of small scale hotels, all-suite hotels, and limited service or midscale hotels can relax knowing Gearco will enforce business rules, control rates, govern operational processes, and prevent loss. Also, you easily manage reservations by using channel managers for OTA and GDS bookings.

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For Bed & Breakfast operators.

Gearco is an intuitive, easy to learn solution for your Bed and Breakfast. We'll connect your properties to the major OTAs and GDS, increasing your visibility .

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Rentalgears :: Housing

For housing & rentals companies.

For properties governed by housing laws, you'll enjoy flexible rent-rolls with a blend of housing and extended stay guests, complete with accurate tax management. No need to worry about tracking agreements: we have a complete flexible paperless solution with instant, court-ready document recall.

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Rentalgears :: Vacations

For vacation rental companies.

Manage multiple vacation properties with ease using Gearco, which features intuitive online booking, powerful automation tools, flexible business rules, an advanced rate manager, and much more!

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Get self storage for guests.

Operate your single or multi-location storage facilities more efficiently with our user-friendly Storagegears — a great extension for extended stay properties with self storage. Enjoy time-saving features such as electronic signature capture, phone integration, email, and text messaging.

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What are customers saying about Gearco?

4.8 out of 5 Stars for Exceptional Customer Service

Overall Rating

Christal Harman
We have very unique business needs for the system and they have gone over and above to accommodate our requests for changes and help us resolve issues to ensure we are operating as efficiently as possible. From start to finish they make the entire launch and implementation process as smooth as possible.
5 out of 5  

Amish P.
Representatives and the team have been gracious, helpful, and we really appreciate them going out of their way to help us and implement our new properties we acquire as quick as possible.
5 out of 5  

Joni Stringfield
It is easy to navigate, Any new employees trained catch on within a day, Everything needed to run a hotel is provided in this system. There is always someone a phone call away if there are any questions.
5 out of 5  

Akber M.
There are allot of companies that have good software with horrible service when you need them and companies with great service but lack complete suite of features. Gearco has the best of both worlds, software which provides all the features we need at our property with exceptional service and support when you need them.
5 out of 5  

Penni G.
Excellence — Gearco is extremely intuitive. We successfully train employees within three days on this software. This saves time and money! The Gearco Support Team is excellent and remains available to provide additional direction if you should require it. If you haven't tried Gearco - you'r missing out!
5 out of 5  

Winston E.
Gearco is the Best Business Partner you can have! Touring and working with other properties, I have come to realize just how valuable a partner Gearco has been.
5 out of 5  

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Experience the difference...
The CPMS business solutions we provide.

Take advantage of our experience — We've built, deployed, supported, and managed property management systems for various markets since 1996. While handling 1,000s of users on our platform, our teams have continued to provide guidance, implement change, and supported properties like yours in times of need.

Manage from anywhere — Access your properties from anywhere while controlling how and when others can access your information.

Increase your exposure and gain new customers — Gain access 100+ reservation channels that include OTAs, GDS, and your Website using Cloud Reservations.

Stay ahead of market demands using Rate Matrix pricing rules — automated real-time dynamic rate rules based on complex rate plans and occupancy levels. Great for specialized conditional rates by selective guests, companies, special conditions, market demands, and spliting rate rules between in-house & OTAs.

Earn Additional Revenue with Gearco Rate Lock — earn 8% to 30% in additional revenue on every long-term stay when the tax cycle ends—and on every renewal thereafter—forever.

Optimize your front-desk for long-term stay business — Get the best extended stay services for property management using our True Extended Stay® technology.

Leverage our front-desk Thin Client solutions — Get a cloud optimized computer system that provides safe-surfing and quick hardware replacement time for your business.

Get great cloud solutions — Get global accessible solutions' day to day with our products and services for operations & customers — keeping you free from system support. This combined with our Thin Client solution eliminates 99+% of your system support.

Maximize operations and accounting processes — Control operations work-flow without impacting accounting procedures. You can manage a cash or accrual basis GL without impacting operational processes. Also, get automated delivery of Daily Accounting Reports and GL feeds with many different interface types for accounting systems.

Customize Invoices for local and federal government agencies — Produce automated custom invoices to comply with agency requirements for line-items terms, pricing, and contact delivery. Stay in compliance and get paid faster.

Access our Implementation Teams — For setups, system changes, or multi-property bulk changes, our Implementation Teams are here for you.

Control your security — Get solid security options that handle application access levels, computer access levels, network access levels, and feature access levels.

Maximize your bottom line — A dollar saved is a dollar earned. Let Gearco protect your assets by automating work-force rules and work flows when handling transactions and procedures.

Protect your business from high-risk customers — Track unwanted customers across one or more properties while collecting unpaid revenue using our global DNR tracking system.

Drive better communication — Get Apps and services that drive better communications between your front-desk, customers, and operational teams.

Get better automation — Automate your front-desk workflows using our paperless solution to capture and deliver compliant documents using Gearco Cloud Send.

Be more organized with Smart Tags — Tag any item in the cloud like guests, folios, and rooms to organize them, track them, handle follow-ups, trigger charges, create work-flows, or apply business rules for reporting.

Provide a better guest experienceControl WIFI access, bandwidth, device counts, and safe surfing for a better Internet experience for your guests.

Protect your business from scary tax audits — Get managed tax posting of city, state, local, or exempted taxes and they are completely handled by Gearco. Taxes are automated so your front-desk never has to manually calculate or stop taxes during a room transaction.

Measure events with Global Tracking Accounts — Tag then track non-paying guests across your entire brand, for events like COVID-19, while gaining insight on the impact of lost or gained revenue.

Gain complete visual insight — combine CPMS transactions and video surveillance that enables you to search, investigate, or share video footage of transaction details paired with conversations between the front-desk and guests.

Gearco Solutions

Putting the gears to work.

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Cloud Portal
Cloud Reservations
Cloud Paper
Cloud CC
Cloud Ops
Wifi Control
Front-Desk Computer

Cloud Portal

My Guest Portal for Customers.

My Guest Portal provides self-servicing benefits by saving time with online access to pay rent, maintenance requests, and skip the line. In addition, it helps reduce traffic to the front office and saves of office supplies.

Also, stay compliant and support COVID-19 Social Distancing.

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Cloud Reservations

Solutions for online reservations and channel management.

Our two-way interface makes it easy to capture reservations, securely store credit cards, and synchronize inventory between the CPMS and all target channels.

Use Gearco's LOS Protection system to control and allocate True Extended Stay inventory to prevent reservation overbookings against in-house forever guests.

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Cloud Paper

Solutions for going paperless.

Allows your front-desk to capture driver's license photos, profile data, and signature for each adult without typing, and it is digitally stored with registration documents and purchase receipt signatures.

Over 1 million documents captured in the last 12 months saving trees, toner and cost. . .

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Cloud CC

Solutions for credit card processing with EMV and PCI protection.

Get integrated secure PCI EMV and tokenization credit card processing with signature capture and touchscreen tech.

Securely stored credit card data that meets PCI compliance with minimal effort from your staff.

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Cloud Ops

Need easy apps for operations?

Gearco Cloud Ops automates interactions and services between your front desk and operations teams.

Also, control which local, public, or company networks users are allowed to access Cloud Ops.

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Gearco's Artificial Bot Intelligence

Abi gives you smart responses to the questions you ask through conversation from our cloud. She's always connected to your properties and available to give you instantaneous answers about your property metrics like total occupancy, average daily rate, expected revenue, and so much more.

You need only ask!

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Cloud Send

Centralized Communication Services.

Extraordinary management experiences come from the right Communication Platform. Centralize your communications between front-desk, operations, customers, and vendors.

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Cloud Wifi Control

Take control of your wifi.

Get control of your property's wifi by managing bandwidth, number of devices, blacklisted sites, and on-time rent access.

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Thin Client

For your front-desk.

Manage your business now and in the future with the powerful, highly configurable, and long life-cycle HP Thin Client + Gearco Apps running on Windows 10, quad-core processing, dual 4K monitor support, and dual network connectivity.

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